Tag Archives: Public Documents Request

Another Open Email To Miami’s Public Records Department

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THIS IS A PUBLIC REPLY

TO: Jones, Isiaa <IJones@miami.gov>
SUBJECT: Frustration Over PRR 16-452: FOIA Request
DATE: September 28, 2016

CC: Melendez, Eleazar <ElMelendez@miamigov.com>;
Russell, Ken (Commissioner) <krussell@miamigov.com>; Mendez,
Victoria  <VMendez@miamigov.com>; Hannon, Todd
<thannon@miamigov.com>; The Loyal Readers of the Not Now Silly
Newsroom; Various Facebook Groups and Pages of my choosing

Monday
morning I sent an email which stated I’d be at Miami City Hall on
Tuesday to inspect the files you said would be waiting for me. In that
email I asked 2 questions, basically: Whether the fee for the emails I
requested was still on the table and how much it costs to photocopy per
page.

I never got a response to that email, so I didn’t
know when I arrived on Tuesday morning whether my 24 hours notice was
sufficient. Luckily, when I arrived, I was expected.

There were 2
boxes of material for me to look through, but only a small portion of
the total answered any of my search criteria. The rest was just all the
city files that arrived in those boxes from the former-Commissioner’s
office.

While some of it was quite interesting — and
I wish I had the budget to photocopy that entire 2 inch thick Reid
Welch file — and while some of it matched my search criteria, none of
it is what I asked for.

I asked for all of the email, not the files.

I
mentioned this to City Clerk Todd Hannon during a brief conversation
yesterday. He had me second guessing myself because he said I had asked
for everything, and the boxes of files was just one stream for my
request. The other stream was the electronic request for all of the
emails.

I am not sure what instructions Mr.
Hannon received, but this is exactly what I asked for, from my original
email to Commissioner Russell:

I would like to receive any email [from the former District 2 Commissioners office] that references the following keywords:

And, I’m still waiting.

To be perfectly honest, I was requesting the email FIRST in case it gave
me new information to add to a RECORDS search. You see, my RECORDS
search would have come later, based upon what the emails revealed.

I
drove down to Miami from Sunrise yesterday hoping to do all of this on
one trip. No one in the Clerk’s office knew a thing about the email I was supposed to examine.
Aside from the gas wasted, I spent more than 3.5 hours on the road 
[Yeah, it shocked me too. The roads were bad yesterday.]

Thinking
about my time and gas makes me wonder how many keystrokes it took your
IT guy to come up with a cost of $100.31. How many minutes from an IT
guy am I paying for? What is the basic rate?

One
good piece of news: I now know that you charge 15 cents per photocopy,
because I got a few made out of those boxes. That’s Kinko pricing.  

Meanwhile,
I’d like to draw your attention to the penultimate paragraph of a
letter Commissioner Ken Russell sent to the Miami Herald, published
yesterday:

Our decision on Thursday morning is not an easy one, but it is very
simple. Our attorney withheld public records, and I have lost my trust
in her. This cannot be denied, and it’s enough to call for her removal.
What’s at stake, however, is much greater. The commission has this
opportunity to tell the public that we prioritize transparency and
accountability — that we don’t agree that friends in high places should
be able to circumvent our public process.

I’m still waiting for transparency. None of this should be as hard as it has been.

An Open Reply To Miami’s Public Records Department

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I have chosen to make this a public reply to an email recently received from the City of Miami’s Public Records Department.

TO: Jones, Isiaa <IJones@miami.gov>
SUBJECT: PRR 16-452: FOIA Request
DATE: September 16, 2016

CC: Melendez, Eleazar <ElMelendez@miamigov.com>;
Russell, Ken (Commissioner) <krussell@miamigov.com>; Mendez,
Victoria  <VMendez@miamigov.com>; Hannon, Todd
<thannon@miamigov.com>; The Loyal Readers of the Not Now Silly
Newsroom; Various Facebook Groups and Pages of my choosing

Hello and thank you for your prompt attention to my FOIA request, which I first sent to the office of the District 2 Commissioner Ken Russell. You’ve summed up my keyword search criteria correctly.

However, while some may feel the fee to acquire these emails small, as a citizen blogger with a budget of $0 and zero cents, I simply cannot — will not — pay this cost. If I were, say, the Miami Herald, I could easily afford this. Unfortunately these are topics that never much interested the Miami Herald. So, it’s left to a citizen-journalist-blogger like me to ask these inconvenient questions.

I have been writing about Trolleygate and Soilgate as separate issues from their beginnings. However, recently it began to appear as if there is a connection between these two stories. Hence, my records request.

Tangentially, there was a time in this country when anyone could wander down to the local City Hall and ask to take a look at a file. Now one must pay the costs of retrieval, from an expensive and complicated system the city set up, because that’s the only option. While I understand how that makes sense fiscally, costs like this run counter to the Florida Sunshine laws. The information should be free.

Additionally, in your email you state:

The process to create the storage media will take approximately 4 business days after receiving the approval and payment. The costs includes [sic] searches for Civilian mailboxes. Police mailboxes are not included. If the request is related to a law matter case or may include any other exempted emails then a review of the results may be required before being released and this may add more delivery time and cost.

That means there will almost assuredly be additional, hidden, costs because at least one of these matters was the subject of extensive litigation, which the city of Miami eventually lost. This cost the City of Miami and the city attorney’s office a hefty legal bill that has yet to be tallied. [Hey! That might make another good Public Records Request, but one thing at a time.]

IRONY ALERT: As was in all the local newspapers, the current District 2 Commissioner, Ken Russell, requested the firing of the City of Miami attorney because he says his office no longer has any faith in her. And, why is that? Because when his office asked her office to produce emails, some were not forthcoming.

Yet, due to city protocol, here’s how Eleazar Melendez, Chief of Staff at the Commissioner’s office, was forced to reply to my FOIA request:

I am passing your email to the city attorney’s office, as we discussed, in order to fully and legally comply with this public records request. They will perform a full and exhaustive search for the terms requested and, as we discussed, might ask for a payment in order to cover resources being dedicated to performing the search.

The City of Miami attorney the District 2 Commissioner wants fired replied:

Will handle. Thx.
Victoria Méndez, City Attorney

Kafka lives!!!

Consequently, and for the reasons listed above, I am CCing the current District 2 Commissioner to see whether he is interested in discovering what kind of strange deals were made by his predecessor to:

1). Get Armbrister Field AstroTurfed over so quickly, especially considering other parks were being closed due to toxic soil [Read: Marc D. Sarnoff ► Everything Old Is New Again];

2). Get a relative clean bill of health for Armbrister Field while he was closing other parks that had toxic soil, even though parts of Armbrister Field was recently closed due to toxic soil [Read: Armbrister Field Contaminated After All! Was There An AstroTurf Cover Up?];

3). Appear to act as political lobbyist and fixer when he intermediated between Astor Development and a community group to offer $200,000 to remediate Armbrister Field with AstroTurf in order so that they drop their objection to the Trolley maintenance garage being built on Douglas Avenue [Read: Is Marc D. Sarnoff Corrupt Or The Most Corrupt Miami Politician?];

4). Subtly threaten his constituents to withdraw his approval supporting local community initiatives if they refuse to drop their objections to the Trolley maintenance garage [Read: The Trolleygate Dog And Pony Show];

5). Possibly helped the developer find a way around a City of Miami’s Planning and Zoning e-mail that flagged the Trolley maintenance garage as non-conforming [Read: BLOCKBUSTER!!! The Trolleygate Smoking Gun Surfaces];

6). Totally ignore the Civil Rights Act of 1964 in order to force a non-conforming Trolley maintenance garage onto Douglas Avenue [Read: Trolleygate Violates 1964 Civil Rights Act ► Not Now Silly Vindicated];

7). So quickly close 6 parks and begin remediation plans without any consultation with the ratepayers, who also happened to also be his own constituents in some cases;

8). Illegally apply (then remove, then deny he ever had ever done so in the first place) a Brownfield Field Site designation in the neighbourhoods surrounding these parks deemed toxic [Read: When Miami Commissioner Marc D. Sarnoff Lied To My Face].

That is why I am making a formal request to the current District 2 Commissioner Ken Russell to request these documents on behalf of the citizens of West Grove, who have been fighting systemic racism for many decades.

It has always been my contention that many of the decisions that affected West Grove made by the previous office-holder appear to have been a modern day extension of the systemic racism that has plagued the West Grove – and, to make a larger point, the entire country – over the last century. [Read: Modern Day Colonialism and Trolleygate] There is no way a Trolley maintenance garage would have ever been sited near Shipping and Virginia and it’s instructive to note that Blanche Park, across the street from the previous office-holder, was the first park closed due to toxic soil and remediated (and remediated more than once, for that matter).

I just want to find out what was happening behind the scenes while the constituents were being kept in the dark.

Thank you for your prompt attention to these matters.

Headly Westerfield
Chief Word Wrangler
Not Now Silly Newsroom